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Team Collaboration

Work together seamlessly with your team in 3L3C workspaces.

Inviting Team Members​

Send Invitations​

  1. Open your workspace
  2. Go to Settings → Team
  3. Click "Invite Team Member"
  4. Enter email address
  5. Select role (Owner, Admin, Editor, Viewer)
  6. Add personal message (optional)
  7. Click "Send Invitation"

Invitation Process​

The invited member receives an email with:

  • Invitation from you
  • Workspace name
  • Assigned role
  • Accept/Decline links

Expiration: Invitations expire after 7 days

Managing Team Members​

View Team Members​

See all workspace members:

  • Name and email
  • Role and permissions
  • Last active date
  • Join date

Change Roles​

Update member permissions:

  1. Click team member name
  2. Select "Change Role"
  3. Choose new role
  4. Click "Update"

Remove Members​

Remove someone from workspace:

  1. Click team member name
  2. Select "Remove from Workspace"
  3. Confirm removal

Note: Member loses all access immediately

Collaboration Features​

Comment Threads​

Discuss content before publishing:

  • Comment on drafts
  • Tag team members with @mentions
  • Attach screenshots
  • Mark threads as resolved

Approval Workflows​

Set up multi-step approvals:

Example Flow:

1. Editor creates content
   ↓
2. Senior Editor reviews
   ↓
3. Marketing Director approves
   ↓
4. Content publishes

Version History​

Track all content changes:

  • Who made the change
  • What was changed
  • When it happened
  • Restore previous versions

Activity Log​

See workspace activity:

  • Campaign created
  • Content approved
  • Team member added
  • Settings changed
  • Budget updated

Communication Tools​

In-App Notifications​

Get notified about:

  • @mentions in comments
  • Approval requests
  • Campaign launches
  • Budget alerts
  • Team changes

Email Digests​

Daily or weekly summaries:

  • Daily: All activity from previous day
  • Weekly: Summary of week's activities
  • Custom: Configure your preferences

Slack Integration​

Connect 3L3C to Slack:

  1. Go to Settings → Integrations
  2. Click "Connect Slack"
  3. Choose Slack channel
  4. Configure notification preferences

Receive Slack alerts for:

  • Content ready for approval
  • Campaign published
  • Budget milestones reached
  • Performance alerts

Permissions Matrix​

What Each Role Can Do​

ActionOwnerAdminEditorViewer
View campaigns✅✅✅✅
Create campaigns✅✅✅❌
Edit campaigns✅✅✅❌
Approve content✅✅✅❌
Publish content✅✅✅❌
Manage brand kit✅✅❌❌
Connect accounts✅✅❌❌
Invite team✅✅❌❌
Change roles✅✅*❌❌
View billing✅✅❌❌
Delete workspace✅❌❌❌

*Admins can change roles but cannot remove Owner

Team Organization​

Departments​

Organize large teams by function:

Marketing Team:

  • Content creators (Editors)
  • Campaign managers (Admins)
  • Creative directors (Admins)
  • Stakeholders (Viewers)

Agency Structure:

  • Account managers (Admins)
  • Content creators (Editors)
  • Strategists (Admins)
  • Clients (Viewers)

Guest Access​

Temporary access for external collaborators:

  1. Invite as Viewer
  2. Set expiration date (optional)
  3. Guest can view but not edit
  4. Auto-remove after project ends

Collaborative Workflows​

Content Creation Flow​

Step 1: Brief

  • Campaign manager creates brief
  • Tags content creators
  • Sets deadlines

Step 2: Creation

  • Creators generate content
  • Use templates and brand kit
  • Add comments if questions

Step 3: Review

  • Creative director reviews
  • Requests changes if needed
  • Approves when ready

Step 4: Final Approval

  • Marketing director final check
  • Approves for publishing
  • Content goes live

Campaign Planning​

Collaborative planning sessions:

  1. Strategy Discussion: Team comments on campaign goals
  2. Content Ideation: Brainstorm post ideas
  3. Calendar Review: Coordinate publishing schedule
  4. Budget Allocation: Agree on spending distribution

Handoff & Transitions​

Onboarding New Members​

Welcome new team members:

  1. Send workspace invitation
  2. Share brand kit documentation
  3. Grant access to relevant campaigns
  4. Schedule training session
  5. Assign starter tasks

Offboarding Members​

When team members leave:

  1. Export their work/contributions
  2. Reassign their active campaigns
  3. Update approval workflows
  4. Remove workspace access
  5. Document their responsibilities

Role Transitions​

When responsibilities change:

  1. Update member role
  2. Adjust campaign permissions
  3. Modify approval workflows
  4. Update notification preferences
  5. Communicate changes to team

Best Practices​

Clear Communication​

  • Use @mentions for attention
  • Mark urgent items in comments
  • Resolve comment threads when done
  • Keep activity log clean

Defined Workflows​

  • Document approval processes
  • Set clear deadlines
  • Assign specific responsibilities
  • Use status labels

Regular Syncs​

  • Weekly team meetings
  • Monthly performance reviews
  • Quarterly strategy sessions
  • Annual planning workshops

Access Control​

  • Review permissions quarterly
  • Remove inactive members
  • Use least privilege principle
  • Audit access logs

Troubleshooting​

Member Can't Accept Invitation​

  • Check spam folder
  • Resend invitation
  • Verify email address
  • Contact support if persists

Permission Issues​

  • Verify member's role
  • Check workspace settings
  • Review approval workflows
  • Update permissions if needed

Notification Overload​

  • Adjust notification settings
  • Use digest emails instead
  • Mute non-critical alerts
  • Configure Slack preferences

Next Steps​